Receptionist – ReThink

• Attend to the reception, making sure that all guest and visitors are attended to

• Usher clients to the meeting rooms, advising responsible personnel about the client’s arrival

• Taking beverage requests from clients (serving drinks as necessary)

• Maintaining the reception area and meeting rooms organized at all times

• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail

• Answering phones and operating the switch board, taking / relaying messages to the staff.

• Arranging for courier pick up

• Distribution of courier delivery

• Distribution and sorting out of mails

• Giving instructions to company drivers

• Maintaining records like: visitor logs, meeting room reservations, phone directories

• Assist staff in requests like, stationery and stamp requests

• Inventory stationery and pantry items, replenish stock as needed

• Assisting Admin / Accounts in reviewing invoices from couriers and service providers

• Coordinate with building maintenance/ IT for any AC, facilities, equipment, service issues

• Carry out instructions given by the management team and head office

• Coordinate office activities

• Allocation of driver’s tasks and allocation of company cars depending on nature of the task

• Company Car Maintenance – Service requirements & Insurance renewal

• Management of petty cash on a weekly basis

• Assist in dairy management, driver booking and other admin assistance for Managing Partner

• Any other adhoc jobs as assigned 

Job Details

Preferred Candidate

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