Sourcing Specialist – Mechanical Subcontracts – China Railway 18th Bureau Group,Dubai

We are seeking an experienced Sourcing Specialist – Mechanical Subcontracts to manage the complete sourcing, pre-qualification, tendering, commercial evaluation, negotiation, and subcontract administration processes for mechanical, HVAC, plumbing, and specialized mechanical packages. The ideal candidate should have strong experience in mechanical subcontract procurement within the construction industry.

Key Responsibilities

• Identify and source qualified subcontractors for mechanical, HVAC, plumbing, and specialized mechanical packages.
• Conduct market research, supplier assessments, and subcontractor pre-qualification.
• Review pre-qualification documents and maintain an updated database of qualified subcontractors.
• Manage subcontractor onboarding, NDAs, POAs, and compliance documentation.
• Prepare and issue RFQs and ITT packages in coordination with technical and contracts teams.
• Coordinate technical clarification meetings and manage bidder inquiries and tender addenda.
• Conduct technical and commercial bid evaluations, price comparisons, and scope analysis.
• Negotiate unit rates, payment terms, scope of work, and contractual conditions with shortlisted subcontractors.
• Prepare commercial comparison statements and recommendation reports for management approval.
• Prepare and coordinate LOAs, LOIs, subcontract agreements, work orders, and Notices to Proceed.
• Coordinate with MEP engineers, site teams, technical departments, contracts, and finance for smooth subcontract execution.
• Monitor subcontractor mobilisation, site entry, demobilisation, and site exit procedures.
• Review subcontract documents to ensure consistency with agreed commercial and technical terms.
• Manage subcontract correspondence, notices, warning letters, and penalty records.
• Maintain procurement records, tracking sheets, and complete documentation throughout the subcontracting process.

Required Qualifications

• Bachelor’s degree in Mechanical Engineering, Quantity Surveying, Construction Management, or a related discipline.
• Minimum 4–7+ years of experience in subcontract procurement, sourcing, or commercial administration within the construction industry.
• Hands-on experience in mechanical, HVAC, and plumbing subcontract packages.

Technical Skills & Requirements

• Knowledge of mechanical plant equipment, HVAC systems, chilled water plants, fire-fighting systems, and plumbing installations.
• Strong understanding of BOQs, unit rates, commercial bid evaluation, and subcontract documentation.
• Knowledge of civil and structural interface requirements.
• Advanced proficiency in Microsoft Excel.
• Familiarity with Aconex, SAP, Oracle, or other ERP/document management systems.
• Strong negotiation, analytical, coordination, and documentation skills.

Job Details

Preferred Candidate

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