Senior Finance Executive- Accounts Payable I Real Estate I Contracting - Al Futtaim Group

Overview Of The Role:

The Cost Control, Accounts Payable and Reporting Specialist is responsible for ensuring financial efficiencies through accurate cost booking and timely reporting. The role involves managing invoice processing, conducting detailed aging analysis, and reconciling vendor accounts. A key focus is on digital transformation and automation to streamline processes and enhance operational accuracy. Success in this role requires adherence to financial guidelines and excellent coordination across various teams and systems.

What You Will Do:

Cost Booking and Invoice Processing

Ensure accurate and timely booking of GRN/costs after validating invoices and supporting documents, following internal approval and VAT guidelines.
Coordinate with central finance to ensure invoices are received for timely liability booking.
Conduct weekly review of the Delivery Order (DO) file to identify and follow up on missing invoices for timely cost recognition.
Identify and resolve invoice and cost-booking discrepancies by coordinating with vendors and relevant business teams.
Manage the monthly batch payment run, minimize out-of-cycle payments, and process exceptional payment requests with approval.
Ensure strict adherence to the approved Delegation of Authority in all cost booking and payment-related processes.

Reporting and Ageing Analysis

Maintain and regularly review the vendor advance ageing report.
Maintain and regularly review the Goods Receipt/Invoice Receipt (GR/IR) ageing report.

Vendor Reconciliation and Open-Item Review

Review open purchase orders and initiate necessary actions to support timely project closure.
Regularly review GR/IR balances and vendor advances, coordinating with stakeholders for timely invoice clearance.
Ensure timely clearance of long-outstanding items.

Digital Transformation, Automation & AI

Identify opportunities to automate Accounts Payable and cost control processes to enhance efficiency and accuracy.
Support the implementation and improvement of digital workflow tools like M-Files, SAP, OCR, etc.
Leverage AI tools for invoice validation, exception management, duplicate detection, and data quality reviews.
Analyze process bottlenecks and recommend automation solutions for improved productivity.
Collaborate with Finance, IT, and Shared Service teams to implement robotics and self-service reporting solutions.

Job Details