Executive Assistant / Operations Coordinator – Medifeel FZ LLC
We’re looking for an exceptional Executive Assistant to become an integral part of our growing longevity and skincare company.
This is far more than a traditional PA role. You’ll work directly alongside the founder, helping manage the day-to-day operations of a fast-growing international e-commerce business. You’ll coordinate between marketing, operations, customer service and external partners to ensure everything runs smoothly.
If you’re highly organised, proactive, detail-oriented and enjoy wearing multiple hats in a fast-paced environment, we’d love to hear from you.
Your Responsibilities
Executive & Administrative Support
- Manage calendars, meetings and appointments
- Organise travel, accommodation and itineraries
- Prepare reports, presentations and business documents
- Handle email management and correspondence
- Maintain organised digital filing systems
- Take meeting notes and follow up on action points
Business Operations
- Maintain and manage spreadsheets and operational dashboards
- Monitor inventory and stock reports
- Coordinate with suppliers, logistics partners and fulfilment teams
- Assist with product launches and operational projects
- Track KPIs and business performance metrics
- Support daily business administration
E-commerce Support
- Work closely with our e-commerce team
- Help maintain Shopify product listings and collections
- Coordinate website updates and promotional campaigns
- Ensure products, pricing and inventory remain accurate
- Support customer experience improvements
Marketing & Social Media
- Assist with scheduling and managing social media accounts
- Coordinate content with designers and marketing agencies
- Help organise influencer collaborations and UGC campaigns
- Assist with email marketing campaigns
- Monitor campaign performance and reporting
- Keep marketing assets organised
Affiliate & Partnership Management
- Support the management of affiliate programmes
- Build relationships with ambassadors and creators
- Track affiliate performance and commissions
- Coordinate promotional campaigns and partnerships
Job Details
| Posted Date: | 2026-07-09 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Administration |
| Monthly Salary: | US $3,000 |
Preferred Candidate
| Career Level: | Mid Career |
