Billing And Invoice Clerk
We are seeking a meticulous and detail-oriented Billing and Invoice Clerk to join our dynamic team in Dubai, UAE. This role is essential for ensuring that our billing processes are efficient, accurate, and compliant with company policies and regulations. The ideal candidate will have a strong background in billing, invoicing, and financial record-keeping. They will work closely with various departments to ensure timely and accurate billing, resolve discrepancies, and maintain high standards of customer service. The successful candidate will thrive in a fast-paced environment and demonstrate exceptional organizational skills.
Key Responsibilities
1. Invoice Preparation & Processing
- Create sales invoices, credit notes, and delivery notes accurately in Microsoft Dynamics 365 Business Central (BC).
- Verify item codes, descriptions, quantities, pricing, discounts, VAT, and customer details before posting.
- Ensure all supporting documents (PO, SO, GRN, DO) are correctly attached and filed.
- Issue proforma invoices and quotations as required.
2. Data Accuracy & Master Data Integrity
- Maintain and update item cards (pricing, VAT, UOM, barcodes, pack sizes) to eliminate repeated manual corrections.
- Report incorrect or missing master data and ensure timely correction and approval.
- Verify customer accounts, TRN details, delivery addresses, and payment terms.
3. Compliance & Standards
- Ensure all invoices comply with UAE VAT requirements, company SOPs, internal controls, and ISO 13485 documentation standards.
- Maintain accurate digital archiving of invoices for audits and inspections.
4. Coordination & Communication
- Liaise with Sales, Purchasing, Logistics, and Warehouse to clarify discrepancies before billing.
- Follow up with Sales Support and Logistics for any missing documents or unclear delivery information.
- Coordinate with Finance for reconciliation, month-end closing, and resolving invoice disputes.
5. Error Prevention & Continuous Improvement
- Proactively identify repetitive billing issues and recommend process improvements.
- Flag inconsistencies (wrong VAT, incorrect item, mismatched DO vs SO, expired pricing, etc.).
- Support creation and updates of billing SOPs, checklists, and workflow improvements within Dynamics 365.
Job Details
| Posted Date: | 2025-11-29 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Administration |
| Monthly Salary: | US $2,000 |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Diploma |
