Personal Assistant – Advansoft

We are seeking a highly organized and proactive Personal Assistant to support our executive team in the fast-paced IT services sector in Dubai, UAE. The ideal candidate will be responsible for ensuring seamless operations and enhancing productivity by managing schedules, communications, and various administrative tasks. This role requires a blend of professionalism, discretion, and the ability to handle multiple tasks efficiently. The Personal Assistant will act as a gatekeeper and liaison between executives and clients, ensuring that all communications and schedules are managed effectively. This position offers a unique opportunity to work in a dynamic environment where you can contribute to the success of the executive team and the organization as a whole.

Responsibilities:

1. Manage and coordinate complex schedules, including meetings, appointments, and travel arrangements for executives.
2. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring timely and effective communication.
3. Prepare and organize documents, reports, and presentations for meetings and executive reviews.
4. Handle confidential information with utmost discretion and professionalism, maintaining a high level of confidentiality at all times.
5. Assist in the planning and execution of company events, meetings, and team-building activities.
6. Conduct research and compile information to assist executives in decision-making processes.
7. Monitor and respond to emails and other correspondence on behalf of the executives, prioritizing urgent matters.
8. Maintain an efficient filing system, both electronic and paper-based, ensuring easy access to important documents.
9. Support the executives in various administrative tasks as needed, adapting to changing priorities and demands.

Preferred Candidate:

1. Exceptional organizational skills with the ability to manage multiple tasks and deadlines effectively.
2. Strong communication skills, both verbal and written, with a professional demeanor.
3. Proactive problem-solving abilities, demonstrating initiative and resourcefulness.
4. Experience in a similar role within the IT or technology sector is highly desirable.
5. Ability to work independently and as part of a team, fostering a collaborative environment.
6. Strong attention to detail, ensuring accuracy and quality in all tasks performed.
7. Proficiency in Microsoft Office Suite and other relevant software applications.
8. Flexibility and adaptability to changing priorities in a fast-paced work environment.
9. A positive attitude and a willingness to learn and grow within the organization.

Job Details

Preferred Candidate

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