Operations Manager – Intelligent Machines Consultancies L.L.C
Position Summary
We are seeking a highly organized and proactive Operations Manager to strengthen our operational infrastructure and support business growth. This role combines core office operations (HR, administration, vendor relationships, budgeting, travel) with coordination of internal operational improvement projects. The ideal candidate is hands-on, structured and capable of enabling seamless operations across the business.
Key Responsibilities
HR & People Operations
- Manage onboarding, employment contracts, visa processing & renewals, HR files and leave management
- Coordinate payroll inputs, benefits and compliance with UAE labour regulations
- Support internal communications and employee engagement initiatives
Vendor, Office & Facilities Management
- Manage vendor contracts, procurement, supplier relationships and office maintenance
- Ensure smooth functioning of office operations: equipment, supplies, facility upkeep and health & safety compliance
- Conduct sourcing, evaluation and negotiation for cost-effective services
Finance & Budget Administration
- Support bookkeeping, invoice tracking, purchase orders and payment coordination with finance
- Maintain accurate operational budgets, cost tracking and reporting
- Manage petty cash and expense reimbursements
Travel & Administrative Support
- Organize travel arrangements, visas, itineraries and accommodation primarily for external speakers and trainers involved in AI events and Academy programs
- Ensure travel and hospitality standards align with event and program requirements
- Maintain company asset register and coordinate insurance coverage
- Drive continuous improvement in operational processes and documentation
Job Details
| Posted Date: | 2025-11-04 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Management |
| Company Industry: | IT Services |
Preferred Candidate
| Career Level: | Mid Career |
