Executive Office Manager – Aktaf

We are seeking a highly organized and proactive Executive Office Manager to join our dynamic team in Dubai, UAE. This role is pivotal in ensuring the smooth operation of our executive office and supporting the executive team in achieving their strategic objectives. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. As the Executive Office Manager, you will be responsible for overseeing the day-to-day operations of the executive office, coordinating schedules, and facilitating communication between executives and other departments. Your role will also involve managing special projects, providing administrative support, and ensuring that the executive team has the resources they need to succeed.

Responsibilities:

1. Oversee the daily operations of the executive office, ensuring efficiency and effectiveness in all administrative processes.
2. Manage and coordinate the executive team’s schedules, including meetings, appointments, and travel arrangements.
3. Act as a liaison between executives and other departments, facilitating communication and collaboration.
4. Prepare and organize materials for meetings, including agendas, reports, and presentations.
5. Monitor and manage budgets for office supplies, travel, and other expenses related to the executive office.
6. Assist in the planning and execution of special projects and initiatives as directed by the executive team.
7. Implement office policies and procedures to enhance operational efficiency.
8. Maintain confidentiality and discretion in handling sensitive information.
9. Provide support in preparing and editing correspondence, reports, and other documents.
10. Foster a positive office environment that promotes teamwork and collaboration among staff.

Preferred Candidate:

1. Proven experience as an executive assistant or office manager in a fast-paced environment.
2. Exceptional organizational and time management skills with a strong attention to detail.
3. Excellent written and verbal communication skills, with the ability to interact effectively with all levels of staff.
4. Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
5. High level of proficiency in office software, including Microsoft Office Suite and project management tools.
6. Ability to maintain confidentiality and exercise discretion in all matters.
7. Demonstrated ability to work independently and as part of a team.
8. Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
9. Flexibility and adaptability to changing priorities and demands.
10. Knowledge of office management procedures and best practices.

Job Details

Preferred Candidate

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