Executive Assistant To CEO – Neovara
Executive Assistant
Location: Vision Tower, Dubai
Working Hours: Full-time, Monday to Friday (9:00 AM – 6:00 PM)
Reporting to: CEO
Role Type: Permanent, Office-Based
About the Role
We are seeking a highly capable, discreet, and proactive Executive Assistant to support the CEO in a fast-moving, entrepreneurial environment. This is a hands-on role requiring exceptional organisation, sound judgment, and the ability to manage both professional and personal priorities with confidence.
This position acts as a trusted gatekeeper and operational anchor to the CEO, ensuring the smooth running of daily schedules, communications, and priority tasks across both business and personal matters. The role requires a high level of discretion, initiative, and the ability to anticipate needs and act decisively.
Key Responsibilities
Executive & Business Support
- Act as the CEO’s primary point of coordination for meetings, schedules, and daily priorities
- Manage complex calendars, meetings, and time-blocking with precision
- Prepare meeting agendas, notes, follow-ups, and action trackers
- Handle correspondence, emails, and calls with professionalism and discretion
- Liaise with senior stakeholders, partners, advisors, and internal teams
- Support light project coordination and follow-ups across multiple businesses
Office & Operational Support
- Be present in the office to support day-to-day operational flow
- Coordinate internal logistics, meetings, and office administration
- Maintain organised digital and physical filing systems
- Assist with document preparation, contracts, and signing processes
- Ensure confidentiality and professionalism at all times within the office environment
Personal & Family Assistance (as required)
- Coordinate travel arrangements (flights, hotels, visas, itineraries)
- Assist with personal scheduling, appointments, and errands
- Support ad-hoc personal requests with discretion and efficiency
- Assist with light administrative support related to family matters
Finance & Admin Support (Exposure Role)
- Assist with basic invoicing, reconciliations, and expense tracking
- Coordinate with finance teams or external accountants when needed
- Maintain structured records for payments, invoices, and approvals
- Support simple bookkeeping tasks (experience with Xero is an advantage)
Job Details
| Posted Date: | 2026-01-20 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Administration |
| Monthly Salary: | US $1,500 |
Preferred Candidate
| Career Level: | Mid Career |
| Nationality: | Philippines |
| Degree: | Bachelor’s degree |
