Executive Assistant – Naviferts DMCC
About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Founder & Chairman. This role requires exceptional communication skills, strong business judgment, a high degree of professionalism, and the ability to manage multiple priorities in a fast-paced international trading environment.
The ideal candidate will serve as the primary point of contact and trusted partner to the Chairman, ensuring smooth coordination of all executive activities, strategic priorities, and daily workflow.
Key Responsibilities
1. Executive Support & Office Management
- Manage the Chairman’s daily schedule, appointments, meetings, and travel arrangements.
- Handle email communication, follow-ups, and document management on behalf of the Chairman.
- Prepare presentations, reports, business summaries, minutes of meetings, and follow-up trackers.
- Maintain strict confidentiality of sensitive documents, business information, and executive communications.
2. Business Coordination & Internal Alignment
- Coordinate closely with Trading, Operations, Finance, Logistics, Compliance, and External Partners.
- Support in monitoring ongoing deals, deadlines, supplier/buyer communication, and key business updates.
- Track action items assigned by the Chairman to internal teams and ensure timely follow-ups.
- Assist with preparing commercial documents, business briefs, and data required for decision-making.
3. Communication & Stakeholder Management
- Serve as a professional representative of the Chairman to clients, partners, suppliers, and government bodies.
- Draft high-quality business emails, internal memos, and corporate correspondence.
- Handle incoming calls, enquiries, and coordinate with international stakeholders across time zones.
4. Travel, Events & Meeting Coordination
- Organise complex international and domestic travel itineraries, hotel bookings, and visa arrangements.
- Plan and coordinate board meetings, internal leadership meetings, external visits and client engagements.
- Handle logistics for conferences, exhibitions, and industry events.
5. Operational & Administrative Support
- Maintain executive files, contracts, and confidential databases.
- Manage expense reports, reimbursements, and company credit card statements.
- Assist in personal tasks on a need basis, ensuring a balance between professionalism and discretion.
Job Details
| Posted Date: | 2025-12-04 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Administration |
| Monthly Salary: | US $2,000 |
Preferred Candidate
| Gender: | Female |
| Nationality: | India |
| Degree: | Master’s degree |
