Competitions & Events Coordinator – Speedo Swimsquads
Overall Mission
The Competitions & Events Coordinator is responsible for the logistical, administrative, and financial implementation of competitions, training camps, and special events for the club, working directly with the coaching team. They serve as a link between the sports divisions, families, and management, without overlapping with planning duties (Head of Club Operations) or central admin responsibilities (Head of Admin). They work closely across teams, particularly with the Head of Performance, to support the competition division and provide assistance to other division throughout the year.
Competition and Camp Coordination (Excluding Sports Content)
- Gather needs and input from the Head of Performance and group coaches
- Implement travel logistics: official registrations, transport, accommodation, accreditations, staff assignments
- Draft and distribute family convocations and itineraries (content validated by coaches)
- Create distribution charts (groups, staff, additional logistics)
- Coordinate and manage the running of swim events and galas including but not limited to the collection of swimming entries and recording them into Hy-Tek, ensuring registrations for swim events are completed, running the Hy-Tek software, reviewing and communicating results, ensuring all swim gala event is set up according to a master checklist maintained by the coordinator.
- Lead planning & organizing of all activities related to swim event & gala management including but not limited to event planning, registration, ticketing, venue identification and preparation, finalizing requirements with all event stakeholders including clubs, venue, sponsors, permit and related authorities, Dubai Sports Council if required, UAE Swimming Federation etc.
Financial Oversight for Competitions & Camps
- Build forecast budgets per event, validated by management
- Define cost per swimmer/family and communicate clearly
- Track event-related payments (competitions, camps) in coordination with the Head of Admin
- Manage cash advances, reimbursements, and event-specific expense claims
- Prepare a post-event report (logistics, costs, improvement points)
Support for Internal Club Events
- Handle the logistics for internal events organized by management or departments (award ceremonies, club evenings, internal meets, etc.)
- Contribute ideas and propose new event initiatives to enhance club identity
- Family Communication and Coordination with Sports Staff
- Act as the family liaison for logistical information related to events (never training content)
- Respect communication deadlines agreed upon with the Head of Performance
- Keep shared documents updated with coaches and ensure traceability of shared information
Job Details
| Posted Date: | 2025-11-24 |
| Job Location: | United Arab Emirates – Dubai |
| Job Role: | Marketing and PR |
Preferred Candidate
| Career Level: | Mid Career |
