Business Development Coordinator – Emagine Solutions FZE

Business Development Administrator (Sales Support) – Digital Media Agency | Dubai

A well-established digital media agency in Dubai is hiring a Business Development Administrator to provide structured, high-quality administrative support to the commercial function. This role is focused on sales coordination, documentation, CRM hygiene, and internal process support (not a sales/closing role).

Key responsibilities

• Maintain accurate CRM records (leads, contacts, opportunities, activities) and ensure data quality
• Support the end-to-end sales administration process: enquiry logging, follow-up scheduling, and status tracking
• Prepare and format sales documentation including proposals, quotations, capability decks, and client onboarding packs (using approved templates)
• Coordinate internal inputs for proposals (scope, timelines, pricing, credentials) and manage version control
• Schedule client and internal meetings, circulate agendas, capture actions, and track completion
• Manage tender / vendor registration documentation and ensure submissions are complete and on time
• Produce weekly sales support reports (pipeline status, activity logs, outstanding actions, documentation tracker)
• Support basic contract administration (document collation, signatures, filing) in line with internal policies

Requirements

• 2+ years’ experience in sales administration, business development support, or commercial coordination
• Strong written and verbal English with professional email etiquette
• High attention to detail and strong document formatting skills (PowerPoint and Excel/Sheets essential)
• Confident working with CRM systems (HubSpot/Salesforce/Zoho/Pipedrive or similar)
• Strong organisational skills, ability to prioritise, and comfort working to deadlines
• Discreet and professional approach when handling sensitive commercial information

Preferred

• Experience supporting a sales team within an agency, professional services, or B2B environment

Familiarity with proposal/tender processes and document control standards

Job Details

Preferred Candidate

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